Below are some tips to keep in mind when putting together a list of IFAPAC contributors to be displayed at a convention or meeting.
“Current” contributors are generally defined as people who have made a contribution to IFAPAC within the last 12 months. However, some IFAPAC chairs have chosen to list contributors who have given within the last 14 months in order to offer the stragglers a grace period to submit their current year’s contribution. Even if you are creating a board that lists contributors by their lifetime amounts, you should still consider listing only current contributors.
Regardless of what date range you choose, make sure it appears on the list, usually at the bottom. Sample: “MEMBERS LISTED ARE CURRENT CONTRIBUTORS HAVING GIVEN BETWEEN 7/1/17 & 6/30/18.”
You should probably get a list within two to three weeks of the event at which the board will be displayed, depending on how long you think it will take to put the board together. (Call 703-770-8162 or email firstname.lastname@example.org for an up-to-date list.)
Handwriting the names is fine; typesetting them is better. But you know your budget and time constraints. At the very least the names should be legible and readable from a distance of ten feet.
Similarly if you chose to list contributors by their aggregate lifetime contributions, you can use the categories of “over $25,000,” “$20,000 to $25,000,” “$15,000 to $19,999,” “$10,000 to $14,999,” and “$5,000 to $9,999.”
Have someone else proof read your board. You never know who may get offended because their name is spelled wrong or they are omitted from the board or they are listed under the wrong club type.
Displaying a contributors board is one of the best ways to stimulate competition between peer members of the association. You and your fundraising team should be prepared to accept IFAPAC contributions at the convention or meeting and to immediately write the names of the new and upgrading contributors on the board. And if you’re going to accept IFAPAC contributions on the spot, make sure you have enough club ribbons on hand. (Use the Supply Order Form to order the ribbons.)
You could add stars (the higher the club, the more stars) or affix the IFAPAC club ribbons and pins to the poster board next to the applicable club types. You could also decrease the font size going from club to club from the top to the bottom. Some IFAPAC chairs have even added photos of their most prominent contributors to their boards. The IFAPAC logo, available on NAIFA’s website can be added as well.
(i.e. “IFAPAC Contributors”) that can be reused meeting after meeting. Obviously, you’ll need to purchase some erasable markers.